Planet X is an internationally acclaimed visual effects house and creative studio based in Amsterdam, The Netherlands that caters to a diverse range of productions, including feature films, episodic series, and high-end commercials.

We're hiring for

The Office & HR Manager is a key member of the Planet X team, responsible for the smooth and efficient operation of our VFX studio to ensure that the office is a productive and pleasant place for everyone. As an Office & HR Manager, you will oversee the daily facility management, ensuring that everything runs seamlessly.

responsibilities

• office management
  - Handle incoming telephone calls.
  - Ensure the office is neat, presentable, and properly stocked, making daily rounds.
  - Act as the primary point of contact for office-related issues and facility maintenance
  - Manage office-supply inventory and placing orders for goods and services as needed
  - Coordinate with maintenance providers to maintain a clean, safe office and ensure appliances are functioning properly
  - Organize and coordinate the weekly groceries and daily lunch.
  - Welcome clients and guests to the studio, ensuring NDA compliance.
  - Prepare meeting spaces, ensuring tidiness and availability of refreshments. Organize team activities (in coordination with management ass.)

• hr & administrative work
  - Act as the point of contact for staff regarding sick leave, absences, overtime compensation, and other HR-related matters.
  - Maintain accurate administration of sick leave, absences, wages, etc. in NMRS.
  - Process SEPA payments for wages and payroll tax.
  - Manage employee contracts (in coordination with management)
  - Handle the onboarding and offboarding of employees, freelancers, and interns.
  - Keep track of employee insurance policies
  - Conduct regular HR meetings with team members (trial period, half way contract, ‘touch base’, contract ending/renewals)
  - Update holiday schedules and coordinate absence notifiers
  - Cover when Assistant Manager and Operations is absent or assistance is needed.
  - Participate in staff recruitment and candidate interviews when required.
  - Book work trips (in coordination with Management Assistant).

requirements

• Minimum of 5 years of experience in office management, HR, or a similar role.
• Strong organizational and multitasking skills, with the ability to handle multiple responsibilities simultaneously.
• Excellent communication and interpersonal skills, maintaining professionalism at all times.
• Experience with HR administration, payroll, and employee management.
• Proficiency in office management software and tools (e.g., NMRS, Google Workspace, Microsoft Teams).
• Ability to maintain confidentiality and handle sensitive information with discretion.
• A proactive and problem-solving mindset, with a hands-on approach.
• Fluency in Dutch and English is required.
• Experience or a strong affinity with the film and television industry, particularly in post-production, is a plus.

benefits

• Competitive salary commensurate with experience
• A collaborative and creative work environment with a focus on work-life balance
• Access to cutting-edge technology and tools
• Work on exciting and high-profile projects with top-tier clients in the entertainment industry

Are you interested? Please send your application via the application form!

We look forward to receiving your application!